Data Backup and Recovery: 7 Questions to Answer

The statistics are gloomy: 50 percent of companies that loose their data for 10 days or more file for bankruptcy within that same time period.

Ninety-three percent file for bankruptcy within one year.

Now that I’ve got your attention, now’s the time to start preparing for disaster, before you become another statistic! The first step is

1. Who will be responsible for the plan and who will perform the actual recovery of the data? The time for pointing fingers is not when disaster strikes. The person who creates the plan and the person who performs the actual recovery may be the same—or not. Determine who’s responsible for what early in the plan to avoid confusion and misunderstandings.

2. How important is your data? Data varies in importance, helping you determine how and when it should be backed up. For instance, critical data, like a customer database, will likely require a plan that’s more elaborate, with more frequent and redundant backup sets that go back several backup periods. Less important information, such as daily user files, may simply need routine backups so you can recover the information when needed. Sift through your data and identify your most important and least important information.

3. What kind of information does your data contain? Data can contain everything from mundane, everyday information to highly sensitive and mission-critical information. Additionally, information that’s not very important to you might be important to someone else. Identifying the type of information your data contains will help you determine how secure your backup system needs to be, as well as when and how frequently your data should be backed up.

4. How frequently does your data change? The answer to this question determines how frequently you should back up your data. Information that changes daily should be backed up daily. Information that changes every few days should—at the very least—be backed up every few days. And so on.

5. When is the best time to schedule backups? Over the weekend? During the evening hours? In the morning? Backing up data generally takes less time when system use is low. Unfortunately, you may not be able to schedule backups to occur at these times. Carefully consider the best time and day to back up your information, keeping in mind that automated technology makes this easier while minimizing administrative time.

6. How quickly will you need to recover data? Apply the old adage here: time is money. Some businesses may function relatively well for a day or two without access to their systems and data stores. Others may crumble in a matter of hours. If you fall into the latter category and need to get access to critical systems immediately, create a plan that lets you do this. Prioritize which systems you need first, second and so on, and make sure your recovery solution delivers.

7. Should you store backed-up information off-site? The answer for most businesses: yes. This is especially important if you operate in an area prone to natural disasters such as tornadoes or hurricanes. In addition to storing your tapes or disks off-site, make sure you store copies of any software you need to re-establish operations, and that multiple people have the keys or access code for that location.

Avoid saying, “If only …”

No one anticipates a disaster. But we can plan for it. Today’s backup and recovery technology makes protecting your critical business information and systems easier and more affordable than ever. So stop making excuses. Start planning. Information is one of your business’ most important assets. Protect it.