computers in backup

4 Simple Data Loss Prevention Tips

As a business professional, you need to protect your data. Your clients and employees depend on you to keep their sensitive information safe, so data loss prevention is a key element of customer confidence. Luckily, there are ways to be proactive in protecting all your company’s valuable data. Here are four of our favorites:

Archive Files

It feels good to empty your recycle bin. Getting rid of an unneeded document means you’ve checked another project off your list. However, once a file has been permanently deleted, it can be nearly impossible to recover.

Good news. There’s an easy way to avoid the horrible, sinking feeling of being unable to find an important file: archive your documents instead of deleting them. Simply create an archive file on your server and put documents you’d usually send to the recycle bin here. Then, if you find yourself needing that one report from six months ago, it’ll be available for reference or compliance checks or even an account question. Not lost in oblivion.

Back It Up

As wonderful as technology is, it does grow old. You can’t always foresee a hard drive or server dying. Even if you take better care of your hardware than you do of yourself, you can’t always prevent a server’s demise. It can and often will fail without any advance notice.

But you can prevent data loss when your hardware kicks the can. That’s why it’s imperative to keep your sensitive information backed up in multiple places. Following the 3-2-1 backup rule is a good place to start. Have three copies of your data located on two different kinds of storage solutions with one stored offsite. Performing this kind of backup every couple of weeks is a good habit to establish. It also doesn’t hurt to be proactive and replace or upgrade your hard drives every few years.

Secure Your Network

In a world where “50% of small SMBs reported suffering at least one cyber attack in the last year,” it’s essential to make network security a top priority. Ransomware, malware, viruses, trojan horses, and the like are all potential data loss disasters waiting to happen.

As the saying goes, the best defense is a good offense. Establishing a rock-solid security strategy is critical in protecting your data from outside intruders looking to steal it. Installing data loss prevention software, establishing user role and policy management, encrypting your data, frequently updating your passwords, and setting up a strong firewall will help prevent your data from being lost, stolen or compromised.

Educate your Employees

Accidents happen. That’s a fact of life. In a hectic and mobile business environment, it’s important to be aware of the risks, learn from other’s mishaps and work together to prevent them from becoming your own.

According to a survey done by Haystax,“74% of organizations feel vulnerable to insider threats,” while “60% of companies felt that a lack of employee training and expertise were obstacles in managing these kinds of threats.”

The solution is simple: adopt protocols proven to reduce insider data leaks and train employees how to correctly follow them. Revisit this training periodically as a refresher, when new threats arise or when procedures change.

Threats to your data come from outside and within. It’s not always possible to avoid them, but these four guidelines will help you become proactive in their prevention. To learn more about protecting your data, contact us. We’d love to show you more ways to safeguard your company’s sensitive information.

data loss prevention

3 Tips To Help You Prevent Data Loss

Data loss has been a hot issue lately, especially after the hacking of iCloud and the resulting leak of celebrity photos, as well as the attack on Sony Pictures, releasing massive amounts of confidential and personal employee data.

Whether you’re a large multinational corporation or an independent technology company, your information is important and should be kept as safe as possible.

Here are a few basic tips on how to make sure your data is secure and remains that way.


Backup Your Data

By now, backing up your data should be common sense. Too many things can go wrong not to have your data backed up in case of hardware failure or an untimely system crash.

But here’s an additional recommendation – DO NOT back your data up on the same drive as your operating system.

Whether it’s a result of malfunctioning software or a vicious malware attack, a majority of computer issues affect the operating system.

Often, you’ll need to reinstall certain software or reformat the infected drive in order to remove a virus, leaving most if not all of your data unsalvageable.

Which brings us to the next tip…


Install An Anti-Virus Program

Though backing up your data is extremely important in the event that your system is infected by a virus, preventing the virus from the start can save a great deal of trouble in the form of downtime as well as file loss and data corruption.

An effective anti-virus program will help prevent, detect, and remove software viruses (as well as other malware such as trojans, worms, bots, etc.) keeping your valuable data as secure as possible.


Have A Disaster Recovery Plan

All it takes is one major security breach or virus attack to force unnecessary downtime, vital data loss, while risking the safety and reputation of your business.

Even with sufficient data backup and up-to-date antivirus software, your documents and important information can still be lost due to human error and natural disasters. Though these issues cannot always be prevented, they can certainly be minimized with a proper disaster recovery plan.

So if you have the opportunity to safeguard the future of your business, shouldn’t you take it?

Contact Cognoscape today to learn more about how you can keep your information truly safe.