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Data Loss Can Cause You To Shut Down

52 Small and medium sized businesses today are relying more than ever on IT systems to efficiently run their business, support customers and optimize productivity. These systems house sensitive digital data ranging from employee and customer information, to internal emails, documents and financial records, sales orders and transaction histories. This is in addition to applications and programs critical to daily business functions and customer service.

While corporate-level data losses and insider theft are well publicized, many smaller businesses have also become casualties of data loss and theft. Following a significant data loss, it is estimated that a small-to-medium sized business can lose up to 25% in daily revenue by the end of the first week. Projected lost daily revenue increases to 40% one month into a major data loss.

According to The National Archives & Records Administration in Washington, 93% of companies that have experienced data loss, coupled with prolonged downtime for ten or more days, have filed for bankruptcy within twelve months of the incident while 50% wasted no time and filed for bankruptcy immediately. Finally, 43% of companies with no data recovery and business continuity plan actually go out of business following a major data loss.

Still, a survey conducted by Symantec SMB revealed that fewer than half of SMBs surveyed backup their data each week. Only 23% of those surveyed said they backup data every day and have a business continuity plan in place.

Businesses play on a much bigger playing field than they did two decades ago. Any disruptive technological event – even the smallest of incidents – can have an amplified impact on day-to-day business and profitability. Being proactive with data recovery solutions, and having emergency response procedures in place prior to a disruption or data disaster, is the only way to minimize downtime and soften the impact of such events. CLICK HERE for a free network assessment.

Just Because You’re Not a Big Target, Doesn’t Mean You’re Safe

69 Not too long ago, the New York Times’ website experienced a well-publicized attack, which raises the question – how can this happen to such a world-renowned corporation? If this can happen to the New York Times, what does this bode for the security of a small company’s website? What’s to stop someone from sending visitors of your site to an adult site or something equally offensive?

The short answer to that question is nothing. In the New York Times’ attack, the attackers changed the newspapers’ Domain Name System (DNS) records to send visitors to a Syrian website. The same type of thing can very well happen to your business website. For a clearer perspective, let’s get into the specifics of the attack and explain what DNS is.

The perpetrators of the New York Times’ attack targeted the site’s Internet DNS records. To better understand this, know that computers communicate in numbers, whereas we speak in letters. In order for us to have an easy-to-remember destination like nytimes.com, the IP address must be converted to that particular URL through DNS.

Therefore, no matter how big or small a company’s online presence is, every website is vulnerable to the same DNS hacking as the New York Times’ site. The good news is the websites of smaller companies or organizations fly under the radar and rarely targeted.  Larger targets like the New York Times, or LinkedIn, which was recently redirected to a domain sales page, are more likely targets.

For now… There is no reason to panic and prioritize securing DNS over other things right now. But there is a belief that DNS vulnerability will be something cybercriminals pick on more often down the road. Here are a few ways to stay safe:

Select a Registrar with a Solid Reputation for Security

Chances are, you purchased your domain name through a reputable registrar like GoDaddy, Bluehost, 1&1, or Dreamhost. Obviously, you need to create a strong password for when you log into the registrar to manage your site’s files. Nonetheless, recent DNS attacks are concerning because they’re far more than the average password hack.

It was actually the security of the registrars themselves that was compromised in recent attacks. The attackers were basically able to change any DNS record in that registrar’s directory. What’s particularly frightening is the registrars attacked had solid reputations. The New York Times, along with sites like Twitter and the Huffington Post, is registered with Melbourne IT. LinkedIn, Craigslist and US Airways are registered with Network Solutions. Both had been believed to be secure.

So what else can be done?

Set Up a Registry Lock & Inquire About Other Optional Security

A registry lock makes it difficult for anyone to make even the most mundane changes to your registrar account without manual intervention by a staff registrar. This likely comes at an additional cost and not every domain registrar has it available.

Ask your registrar about registry locking and other additional security measures like two factor authentication, which requires another verifying factor in addition to your login and password, or IP address dependent logins, which limits access to your account from anywhere outside of one particular IP address.

While adding any of these extra safeguards will limit your ability to make easy account change or access your files from remote locations, it may be a worthwhile price to pay.

CLICK HERE for a free network assessment and avoid cybercrime with Cognoscape.

How Much Does Downtime Really Cost?

50 Many SMB owners think IT downtime only costs them a few productive hours, but there’s a lot more at stake when your systems go down. Customer satisfaction and loss of brand integrity are just two of the key losses apart from the more evident costs such as lost productivity and a temporary dip in sales.

Here’s a few other ways downtime can hurt your business:

1. Customer Loss – Today’s buyer lacks patience; They are used to getting everything at the click of a mouse, at the tap of a finger. Suppose they are looking for the kind of products/services that you offer and your site doesn’t load or is unavailable—even if temporarily– you are likely to lose them to a competitor—permanently.

2. Damage to Brand Reputation – Customers are now using Social media platforms like Facebook and Twitter and blogs to vent their bad brand experiences. Imagine an irate customer who doesn’t know if their card was charged on your site, or not, due to a server error. If it’s your bad day, they could probably be using Facebook or Twitter to share their bad experience, and it could be viewed by hundreds of people, causing irreparable harm to your brand image.

3. Loss of Productivity – When your systems don’t work, this can have a direct impact on your employees’ productivity. Consider a research firm of 200 employees where they primarily rely on internet connectivity to access the knowledge base. If the server hosting the knowledge base is down, there’s a total loss of at least 1600 work hours for one day.

4. Overtime, Repair and Recovery, Compensatory costs – In the above case, imagine the overtime wages the business would have to incur if they were to make up for the work loss they faced owing to downtime. In addition, there’s always the cost of repair—the money the business would have to shell out to fix the issue that caused the downtime and get the server up and running again. In some cases, businesses would have to incur additional costs to make customers happy. These could include giving away the product for free or at a discount, or using priority shipping to make up for a delayed order.

5. Possible Lawsuits – Businesses could also be at the receiving end of lawsuits. For example, a downtime that has an impact on production, delivery or finances of the customer could invite litigation.

6. Marketing Efforts Rendered Useless – Consider a pay-per-click advertisement that shows up for the right keywords on Google, or an extensive e-mail campaign that your business engages in. However, when the prospect clicks on the link, all they see is an error message – Isn’t that a waste of your marketing budget?

The bottom line—one natural disaster, one technical snag or just one power outage has the power to put you out of business – both virtually and in reality. It’s probably time to think about how you can mitigate the threat of a possible downtime and whether your MSP can act as an effective and efficient ally in this battle for you.

Don’t let downtime cost you your business. CLICK HERE for a free network assessment.

The Benefits of a Managed Service Provider

Managed Service Providers – or MSPs – are often recommended as a cost effective IT solution for small businesses. For a minimal monthly fee, MSPs provide a reasonably priced solution to the complex technology pains of small businesses. Here’s a look at the various benefits an MSP can offer your business…

  • Freed-Up Resources and a Renewed Emphasis on Core Business – Both business owners and internal IT staff would much rather focus on revenue enhancing tasks like product development or the creation of cutting-edge applications/services. This is one reason routine monitoring and maintenance tasks are often neglected by an internal IT person or team, which always proves to be detrimental much l 44 ater. Often misportrayed as a “threat” to an internal IT person or staff, MSPs can instead relieve internal staff of mundane network operations maintenance, repetitious monitoring of server and storage infrastructure, and day-to-day operations and help desk duties.
  • A True Partner Sharing Risks And Responsibilities –The goal of an MSP is to deliver on contracted services, measure, report, analyze and optimize IT service operations, and truly become an irreplaceable catalyst for business growth. Managed Service Providers not only assume leadership roles, they enable risk reduction, enhance efficiency and change the culture by introducing internal IT operations to new technologies and processes.
  • Access to Expertise, Best Practices and World-Class Tools and Technologies – MSPs have experience with a variety of businesses and organizations. Managed Service Providers can keep your business relevant and on track with continually evolving technology, support, and productivity demands. Let’s face it, no small or medium sized business can afford to fall behind with technology trends in today’s business world.
  • The Benefit of a Full-Time Fully Staffed IT Department at a Fraction of the Cost – Most small business owners live and die by proactive management. They just haven’t had the budget, resources or access to on-demand expertise to be proactive with information technology management. A Managed Service Provider gives business owners and overwhelmed internal IT staff affordable computer and server support, remote monitoring of critical network components like servers and firewalls, data backup and disaster recovery, network security, custom software solutions, and technology evaluation and planning.

Managed Service Providers can decrease the overall IT support costs by as much as 30% to 50%. Rather than being stressed about technology, business owners can instead get back to focusing on growing their business. All while enjoying the benefits of highly-trained IT experts boosting their network’s reliability and performance.

Choose Cognoscape as your MSP. CLICK HERE for a free network assessment.

3 Steps to Improved BC/DR Planning


Step 1 – Recognize the Need and Importance

Business continuity and disaster recovery strategies tend to be on the to-do lists of many SMBs, but they are often delayed as more urgent business issues emerge. U.S. businesses lose roughly $1.7 billion in profit each year from network outages according to the same 2011 CDW business continuity survey referenced earlier. Obviously, it isn’t smart business for an SMB to let business continuity and disaster recovery planning become an afterthought.

To structure a solid business continuity plan, SMBs must be prepared for all possible disruptions. It is important to note that business continuity goes beyond being prepared for natural or man-made disasters. We are now so technologically dependent that BC/DR plans must be in place to counter any disruption – big or small – that threatens business and profitability. Internal technical or infrastructure failures or cyber-attacks are obvious examples. Small internal “single-points-of-failure” can bring down an entire operation.

 

Step 2 – Impact Analysis and Risk Assessment

Constant availability is critical to success. In order to minimize downtime, it’s important to determine what technology is behind each phase of your business operations. Knowing the technology infrastructure of your business allows for a comprehensive impact analysis and a better grasp of the impact on business operations when specific technology fails or becomes unavailable – even for a short period of time.

Determining what could unexpectedly bring down each piece of that infrastructure is risk assessment. Risks come in the form of either internal or outside threats. Internal threats can be anything from an application failure, disk crash, and server malfunction to human error or a bitter employee. External threats can vary depending on location – natural disasters like hurricanes, earthquakes, tornados, floods, and fires, as well as man-made events like power outages, acts of terror, and accidents can knock out services. Additionally, our dependency on technology leaves firms susceptible to cyber-attacks like malware, computer viruses, phishing schemes, and the theft of personal mobile devices used for work purposes.

While major disasters do occur, and shouldn’t be overlooked, it is the smaller everyday disruptions like power outages, server crashes, email issues, equipment failure, and lost or corrupted data that pose the bigger risk to business.

Doomsday prepping may be the rage these days, but a sound BC/DR plan typically begins by focusing on addressing the day-in and day-out disruptions first. Documenting, reviewing, communicating, and testing the effectiveness of smaller response scenarios will better prepare businesses for potential disasters and longer-term disruptions.

 

Step 3 – Look to Recent Tech Trends That Simplify Planning

Recent technology developments like server and desktop virtualization, cloud computing, and mobile devices are beneficial to SMBs looking for BC/DR solutions.

Virtualization – BC/DR preparedness may be the most compelling reason to consider virtualization. Virtualization allows businesses to condense data and applications onto fewer servers – taking up less space and consuming less power. Virtualization allows small-to-medium sized businesses the benefit of high availability (HA) without the added expense of building a backup data center. Operations can be restored faster as the entire system can be brought back in a single virtual container.

Cloud Computing – More firms are moving to the cloud for backup services. The cloud has enabled small and medium sized businesses to backup operations away from their primary location and enhance their business continuity process at a reduced cost.

Cloud-based Software-as-a-Service (SaaS) packages often come with built in business continuity solutions that can automate data backup processes onsite or off-site – spreading out risks and minimizing the impact of a disaster. Data, servers, software, and tools can be stored in the cloud and remain safe if a business is hit by a computer virus or disaster. The cloud also allows remote workers to access an organization’s communication and collaboration tools, further allowing for “business as usual” in the event of a serious disruption. 32

Although it is understandable that ownership and upper management at small to medium sized businesses are hesitant to spend money, BC/DR planning is a lot like insurance. It is human nature to think that bad things won’t happen to you, but the investment pays off the when you’re hit by an extreme event or emergency.

New technology trends and the back-up-as- a-service, remote backup, and online backup services provided by MSPs have given SMBs the ability to safeguard their business operations at a reasonable cost. Money and resources can no longer be an excuse for a lack of solid BC/DR solutions. There is way too much at risk. Plan now and CLICK HERE for a free network assessment.

Business Continuity and Disaster Recovery for Small Businesses

31 As a small business owner, you owe it to yourself, your employees, stakeholders, and any customer you serve to honestly answer this one question: Is your business resilient enough to withstand short or long-term interruptions to its operations?

The answer should be immediate. If you have to pause or think for one second before responding, the answer is no. Each day of business brings with it unforeseen risk. Whether it’s catastrophic weather conditions, cyber- security threats, or the vulnerabilities of the technology we’re dependent on to perform daily work functions, there must be both a business continuity (BC) and disaster recovery (DR) plan in place. There must also be complete confidence in the effectiveness of the BC/DR strategies that are implemented.

The truth of the matter is most small-to-medium sized businesses (SMBs) aren’t doing nearly enough when it comes to continuity and disaster planning. It’s inconceivable that in this era where smaller businesses store more sensitive data than ever before, and the risk of losing this data is so great, that a 2011 Systematic survey revealed that up to 57% of small businesses still have no business continuity or disaster recovery plan in place.

A few years ago, a study conducted by Forrester Research concluded that 66% of businesses with fewer than one hundred employees admitted to having no tested response to not just tech issues like a downed server or network but disasters, emergencies, and power outages.

Let’s break down some of the potential costs of short and long-term business interruptions, why far too many SMBs don’t have a solid business continuity/recovery plan in place, and the necessary steps SMBs can take to get prepared.

 

A Competent BC/DR Strategy Is a Must

Often misconceived as a problem for the “big guys,” business continuity is a concern for businesses and organizations of all sizes – whether there are 5 or 5,000 employees. The costs of having no solutions in place are too high for many smaller companies to rebound from.

Several hours of unplanned downtime can result in thousands of dollars lost each hour. That’s the kind disruption a small business may face from a shorter-duration tech issue or power outage. Imagine the consequences of longer lasting outages, where a business may be down for days or weeks, as seen in natural disasters like Hurricane Sandy and Hurricane Katrina, or acts of terror like the 2001 World Trade Center attack.

Beyond the immediate tangible costs of outages like lost productivity and revenues, there is also an intangible domino effect that may be harder to quantify. The repercussions can greatly exacerbate the total losses over time, for instance:

  • Customers/Clients Jumping to a Competitor: The web hosting company1&1 Internet, Inc. reported that 72% ofweb users admit to abandoning a businessfor a competitor if they can’t instantlyaccess a company website or encounternumerous error messages, problemsplacing an order, or issues accessing onlinefeatures/support. People want immediategratification today and will take theirdollars elsewhere if they don’t get it.Even more alarming is the fact that 58%are likely to never return, which meansthe loss of long-term revenue streams.Perhaps they may be more forgiving inthe event of a crisis like a natural disasterbut there will still be those who go to acompetitor and never come back.
  • Word-of-Mouth/Negative Brand Reputation: Thanks to the power of socialmedia, those frustrated by instances ofdowntime will take to Facebook or Twitterto quickly spread their vitriol. Brandbuilding and reputation managementare critical to small businesses. Anynegative attention and publicity broughton by downtime can have long lasting consequences.
  • Disgruntled Employees: In small companies or organizations, the burden of troubleshooting recurring tech issues or getting a system back online will typically fall upon the shoulders of an already busy, possibly overworked, employee. This multi-tasking employee will have to sacrifice bigger priorities to constantly play damage control. He or she will sometimes have to do this outside of normal work hours and may be pulled away from projects that generate revenue. If they aren’t happy about this, they may seek employment elsewhere. Both high turnover and the inability to use an employee’s knowledge and skill set for revenue generating tasks are costly to small-to-medium sized businesses.

Too Many SMBs Aren’t Prioritizing BC/DR Plans

Businesses are fueled by information. They are defined by their ability to efficiently and safely handle the data and vital information they generate or process on a daily basis. It is this data that keeps their day-to-day business functioning, ensuring optimal customer service and interaction. While protecting data is a priority for large enterprises, small-to-midsize business owners have the same responsibility but are challenged by limited budgets. For a start-up, the entire focus must be customer-facing, with few resources directed at anything not driving short-term revenues.

This means far too many SMBs today are failing to employ some very basic safeguards to ensure BC/DR.

A September 2011 CDW Business Continuity Straw Poll suggested that 82% of U.S. service disruptions could be reduced or altogether eliminated by even the most basic BC/DR plan. So why aren’t more SMBs taking these precautions?

  • Failure to Recognize a Problem: Most SMBs don’t think about business continuity or disaster recovery until it’s too late and they’re scrambling to recover after being taken down. It’s ironic since so much focus goes into keeping a business sustainable by growing sales, or outdoing the competition, yet a vital part of “staying in business” is overlooked when it comes to their supporting technology.
  • Intimidating and Complex Planning Tools: SMBs looking to streamline costsand simplify procedures will sometimeswrite off BC/DR practices as unnecessary.Those who do recognize the importanceof preparedness are often overwhelmedby the complex technical jargon thataccompanies business continuity planningand don’t know where to begin when theyhear terms like “business impact analysis”and “risk assessments.”
  • They Feel as if They Can’t Afford It and They’re On Their Own: Decision-makers may know they’re living on theedge without a tested strategy, however,they don’t realize that new technologytrends, and the availability of productslike managed service providers (MSPs),can reduce costs and save on resources.MSPs can leverage their knowledge of anSMB’s specific needs with the numerouscloud and hosted backup and recoverytools currently available today.

Create a plan. CLICK HERE for a free network assessment.

 

8 Cold Hard Truths for SMBs Not Worried About Disaster Recovery and Business Continuity

27 The foundation of any successful business continuity solution is the ability to retrieve data from any point in time from anywhere. When the topic of data recovery and business continuity comes up, you get the feeling that many decision makers at smaller businesses and organizations wish they could channel their inner six year old, simply cover their ears, and sing “La, la, la. I Can’t Hear You. I’m Not Listening.” Everybody things bad things only happen to other people. Just because we hear about a fatal car accident on the morning news, doesn’t mean we fixate on that news when we ourselves get into a car and drive to work. So no matter how many times the owner or CIO of a small to midsize business (SMB) hears of other small businesses being crippled by hurricanes, tornados, fires, or flooding, they aren’t necessarily overcome with fear to the point that they feel an urgency to take action. Sure, they may think about backup and data recovery solutions a little more that day, but not enough to initiate immediate change or reverse a lenient approach to their processes. If you fall into this category, here are eight cold hard truths to consider

  1. It isn’t natural disasters or catastrophic losses like fires that take down small businesses but something far more sinister – malware. Cyber attacks through malware have grown exponentially in the past four years. Malware is hitting everything from PCs to Macs to mobile devices and it’s inflicting damage.
  2. Over half of the small businesses in the U.S. have experienced disruptions in day-to-day business operations. 81% of these incidents have led to downtime that has lasted anywhere from one to three days.
  3. According to data compiled by the Hughes Marketing Group, 90% of companies employing less than 100 people spend fewer than eight hours a month on their business continuity plan.
  4. 80% of businesses that have experienced a major disaster are out of business within three years. Meanwhile, 40% of businesses impacted by critical IT failure cease operations within one year. 44% of businesses ravaged by a fire fail to ever reopen, and only 33% of those that do reopen survive any longer than three years.
  5. Disaster recovery solution providers estimate that 60% to 70% of all business disruptions originate internally – most likely due to hardware or software failure or human error.
  6. 93% of businesses unable to access their data center for ten or more days filed for bankruptcy within twelve months of the incident.
  7. In the United States alone, there are over 140,000 hard drive crashes each week.
  8. 34% of SMBs never test their backup and recovery solutions – of those who do, over 75% found holes and failures in their strategies.

It’s critical that small businesses review their backup and disaster recovery processes and take business continuity seriously. Given the vulnerabilities associated with the cloud and workforce mobility, the risk of critical data loss today is quite serious and firms must be truly prepared for the unexpected.

CLICK HERE for a free network assessment.

Common Causes of Downtime

Chart Zero In On Infrastructure Vulnerability to Data Center Downtime

Leading Causes of Downtime

  • Power Outages – 48%
  • Accidental Data Deletion – 31%
  • Employee Created – 29%
  • Virus/Malware – 25%
  • Application Failure – 20%

Power Related Outages – Vulnerabilities to a data center’s power still rank as one of the leading causes of unplanned network outages and can often be catastrophic. Particularly costly are UPS (Uninterrupted Power Supply) related failures (this includes batteries) and generator failures.

ZERO IN

To minimize the impact that power outages have on data center operations, and to prevent a potentially catastrophic unavailability of the data center, a dependable backup system is needed. This ensures the backup of critical data and applications is always in place in the event of equipment failure.

The integration of comprehensive infrastructure monitoring and management tools also minimizes the costs associated with identifying and repairing power system failures. Accidental Data Deletion and

Employee Created Downtime

Simple human error is a prevalent cause of downtime. Whether months of data is unintentionally lost in a backup error, a power cord is unplugged, a busy IT technician overlooks routine maintenance and alert monitoring, or there is an error in judgment during an emergency, to err is human and apparently quite frequent as well.

A study by the Gartner Group, an IT research and advisory firm, projected that through 2015, 80% of downtime will be due to people and process issues.

In the fall of 2010, foursquare – a widely used mobile check-in app – had a highly publicized outage of eleven hours, followed by another shorter service disruption the next day. All three million users of the app were affected and it was a chain of human mistakes that led to both outages. IT techs noticed that a server was storing too much data, but as the support team tried to resolve the issue, all the servers went down.

9 ZERO IN

Regardless of proper training, or the quality of IT technician hires, human mistakes will likely always lead to instances of a downed data center or network, especially considering the expected learning curve of adapting to new technologies. Ensuring proper communication amongst team members and adequate training at all levels is critical. Of course, it goes without saying that having a comprehensive backup strategy is also a necessity to counteract downtime and ensure business continuity regardless of who is having a bad day.

 

Virus/Malware/Hacks – SMBs are often guilty of thinking they are immune to hackers, viruses and malware. According to a National Cyber Alliance and Symantec survey, 77% of SMBs don’t believe they’re at risk for cybercrime while 83% admit to having no formal measures in place to counter these threats. This isn’t merely a threat to your data; it puts your bank account and the sensitive data of your customers at risk.

ZERO IN

Passwords should be regularly changed every few months. They should also be strong. This means no more passwords like “password” or “1234567.” Employees must be educated on security and precautionary measures. And there is no excuse for not having data backed up in this era of cloud computing and virtualization – where the entire contents of physical server – including the operating system, applications, patches and all data – can easily and cost-effectively be grouped into one software bundle or virtual server.

 

Application Failure – Many applications or their components contribute to recurring downtime. While virtualization offers many multi-faceted advantages it has also further exacerbated overlapping applications in the infrastructure. One small application component failure is now likely to impact many applications.

ZERO IN

It is critical that all components are profiled and there is a general understanding as to what each application does – the hardware resources used by the application and the software it integrates with. Identifying an owner will allow for better monitoring and recognition of failure points.

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SMBs can benefit from a little help when it comes to properly implementing and leveraging this new technology to strengthen their disaster recovery efforts. Access to a 24/7 NOC (Network Operations Center) team offering remote monitoring and management solutions, along with a 24/7 help desk, can help SMBs improve backup, monitoring and troubleshooting processes for maximum uptime and business continuity.

CLICK HERE for a free network assessment.

 

Can Your Business Afford Downtime?

Calculate the True Cost of Downtime

According to the Aberdeen Group, a business intelligence research firm, downtime is costing companies 65% more per hour these days than just two years ago. 2012 data calculated downtime costs at the $165,000 mark compared to the $100,000 of 2010.

According to Symantec’s 2011 SMB Disaster Preparedness Survey, small businesses lose an average of $3,000 each day from owned systems and networks. Medium sized businesses bleed even more money, losing an average of $23,000 each day. 8

C-Suite management at SMBs must consider both the direct and indirect costs of downtime. Direct costs are:

  • Wasted wages paid to idle employees
  • Sales lost during the outages
  • The expensive emergency service/repair bill issued by the on-call IT technician brought in to get your business back up and running.

Indirect costs, such as lost customers who have moved on after one too many “Our server is down” messages, are more difficult to quantify but more costly – equating to roughly 62% of all network downtime costs. A specific dollar amount cannot be placed on lost productivity, the long-term consequences of damaged reputation and wasted opportunities that accompany each downtime event.

This is why Chief Information Officers (CIOs) and IT support alike don’t have the visibility or insight to understand what the average downtime event truly costs them. The residual effects of a network outage are typically much more costly than costs related to identifying the root cause of the failure and repairing or replacing any physical hardware.

But so many C-level executives remain mindful of only what downtime costs them in terms of repair or replacement costs. They also tend to gloss over the fact that their day-to-day business processes are more susceptible to outages and inaccessible data than they think.

CLICK HERE for a free network assessment.

Data Security Threats Every SMB Must Be Aware of

Human Error and Employee Negligence

1 Human error, by way of unintentional data deletion, modification, and overwrites, has become much more prevalent in recent years. Much of this is the result of carelessly managed virtualization technology. Virtualization and cloud computing have enabled improved business continuity by allowing entire servers – including all data, operating systems, applications, and patches to be grouped into one software bundle or virtual server and subsequently backed up. The catch is humans must still instruct this technology how to perform, which is why so much of today’s data loss is linked to human error. The complexity of these systems often presents a learning curve that involves quite a bit of trial by error. For example, a support engineer can accidentally overwrite his backup when he forgets to power off his replication software prior to formatting volumes on the primary site.

While most CIOs at SMBs are generally accepting and understanding that mistakes happen, they must be more stringent when it comes to managing risky negligent employee behaviors in this era of mobility and accessibility. Employee negligence puts a company or organization’s critical business data at risk of being stolen by cybercriminals or malicious employees. Examples of this negligent behavior include:

  • Leaving computer systems unattended
  • Weak passwords (“password” or “12345”) or passwords that aren’t frequently changed
  • Opening email attachments or clicking hyperlinks embedded with spam
  • Visiting restricted websites

5 Employee Mobility & Data Exposure

In the modern-day BYOD workplace, more people are doing daily business on their personal laptops, iPads and Blackberrys. They are also carrying around portable media like thumb drives, USB sticks and CDs.

These devices are not always backed up or secured by IT administrators. There is not only the potential for these devices to be lost or stolen but there is also a very high probability that employees using them are also accessing personal email, downloading music, browsing the web, playing games and hanging out on Facebook. This makes sensitive data susceptible to malware, viruses and hackers. All of this substantially ups the likelihood of data loss incidents.

Prevent data loss. CLICK HERE for a free network assessment.